Bevilacqua Research Corporation

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Professional Engineering Services

Terms and Conditions

GSA Federal Supply Service Schedule 871.GSA

PES Schedule Contract GS-23F-0339N

Ordering Information

  1. Geographic Scope of Contract:

    The geographic scope of this contract includes the forty-eight contiguous states and the District of Columbia. Alaska, Hawaii, the Commonwealth of Puerto Rico and other overseas areas may be included in specific orders under certain conditions.

  2. Contractor's Ordering Address and Payment Information:
    (a) For all delivery orders, including computer-to-computer EDI orders, the following representative should be contacted regarding establishment of an EDI interface:
    Bevilacqua Research Corporation GSA Contract Number GS-23F-0339N Attn: Ms. Jeri Bevilacqua 1900 Golf Road-Suite F Huntsville, AL 35802 Phone: 256.882.6229 E-mail: jerib@brc2.com
    (b) For orders by facsimile transmission, use the following number:
    Fax No.: 256.882.6239
    (c) For mailed orders, use the following mailing address:
    Bevilacqua Research Corporation GSA Contract Number GS-23F-0339N Attn: Ms. Jeri Bevilacqua P.O. Box 14207 Huntsville, AL 35815-0207 E-mail: jerib@brc2.com
    (d) Payment Addresses:
    Bevilacqua Research Corporation Attn: Account Receivables P.O. Box 14207 Huntsville, AL 35815-0207

    Contractors are required to accept the Government purchase card for payments equal to or less than the micro-purchase threshold for oral or written delivery orders. Government purchase cards will not be accepted for payment above the micro-purchase threshold. In addition, bank account information for wire transfer payments will be shown on the invoice. The following telephone numbers can be used by ordering agencies to obtain technical and/or ordering assistance:

    Email: info@brc2.com

    Phone: 256.882.6229

    Fax: 256.882.6239

  3. Liability for Injury or Damage:

    Bevilacqua Research Corporation shall not be liable for any injury to Government personnel or damage to Government property arising from the use of equipment maintained by the Contractor, unless such injury or damage is due to the fault or negligence of the Contractor.

  4. Identifying Numbers:

    CAGE Code: OU9B6

    DUNS 806849303

    BRC is registered in the Central Contractor Registration (CCR) database.

  5. FOB Destination:

    All completed performance will be made FOB destination. An additional charge (applicable labor and JTR travel and per diem) will be included in the negotiations of each order, as requested by the Government, for BRC representation for on-site inspection, acceptance testing and/or installations. Shipments will be made FOB Destination to Government designated shipping points.

  6. Delivery Schedule:
    (a) Time of Delivery:
    For Professional Engineering Services, BRC shall deliver to destination within the number of calendar days after receipt of order (ARO), as negotiated between the ordering agency and BRC at time of ordering.
    (b) Expedited Delivery Times:
    For those items that can be delivered quicker than the normal delivery times offered by BRC, and where customers request expedited delivery, BRC will provide expedited delivery of services and/or tasks as negotiated in and at the time of order.
    (c) Overnight and 2-Day Delivery Times:
    Ordering activities may request overnight and 2-Day Delivery of service items and documentation. If requested, the increased delivery costs (Federal Express or other shippers) will be reimbursed by the ordering activity, as negotiated in the order or at the time of request for overnight or 2-Day delivery.
    (d) Payment Addresses:
    When the Federal Supply Schedule contract delivery period does not meet the bona fide urgent delivery requirements of an ordering agency, agencies are encouraged, if time permits, to contact the Contractor for the purpose of obtaining accelerated delivery. The Contractor shall reply to the inquiry within three workdays after receipt. (The Contractor in writing shall confirm telephonic replies.) If the Contractor offers an accelerated delivery time acceptable to the ordering agency, any order(s) placed pursuant to the agreed upon accelerated delivery time frame shall be delivered within this shorter delivery time and in accordance with all other terms and conditions of the contract.
  7. Invoice Terms/Discounts:

    All prices shown in the Professional Engineering Services price list are net labor hour rates to the Government; basic discounts have been deducted. Terms are net 30 days.

    Prompt Payment: 0%

    Quantity: No quantity discounts apply.

    Dollar Volume: BRC offers GSA FSS user agencies discounts equal to its best commercial and other Federal customers. BRC will negotiate non-standard discounts with any GSA FSS user agency for each individual order placed over the $500,000 maximum value.

    Government Educational Institutions: Same discount as offered to any other Government Agency.

    Other: None

  8. Statement Concerning Availability of Export Packing:

    Not applicable.

  9. Small Requirements:

    The minimum dollar value of orders to be issued is $2,500.

  10. Maximum Order: (All dollar amounts are exclusive of any discount for prompt payment.)

    SINs 871-1, 871-2, 871-3, and 871-4, Professional Engineering Services. The maximum dollar value per order for all Professional Engineering services will be $750,000 for each order.

  11. Use of Federal Supply Schedule Professional Engineering Schedule Contracts in Accordance with FAR 8.404:

    (Note: Special ordering procedures have been established for Professional Engineering Services; refers to the terms and conditions for the following SINs:)

    Orders placed pursuant to a Multiple Award Schedule (MAS), using the procedures in FAR 8.404, are considered to be issued pursuant to a full and open competition. Therefore, when placing orders under the Federal Supply Schedule, ordering offices need not seek further competition, synopsize the requirement, make a separate determination of fair and reasonable pricing, or consider small business set-asides in accordance with subpart 19.5. GSA has already determined the prices of items under schedule contracts to be fair and reasonable. By placing an order against a schedule using the procedures outlined below, the ordering office has concluded that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government's needs.

    (a)Orders Placed At or Below the Micro-Purchase Threshold:
    Ordering offices can place orders at or below the micro-purchase threshold with any Federal Supply Schedule Contractor.
    (b) Orders Exceeding the Micro-Purchase Threshold But Not Exceeding the Maximum Order Threshold:
    Orders should be placed with the Schedule Contractor that can provide the supply or service that represents the best value. Before placing an order, ordering offices should consider reasonably available information about the supply or service offered under MAS contracts by using the "GSA Advantage!" on-line shopping service, or by reviewing the catalogs/price lists of at least three Schedule Contractors and selecting the delivery and other options available under the schedule that meets the agency's needs. In selecting the supply or service representing the best value, the ordering office may consider:
    1. Special features of the supply or service that are required in effective program performance and that are not provided by a comparable supply or service.
    2. Trade-in considerations
    3. Probable life of the item selected as compared with that of a comparable item
    4. Warranty considerations
    5. Maintenance availability
    6. Past performance
    7. Environmental and energy efficiency considerations
    (c) Orders Exceeding the Maximum Order Threshold:
    Each schedule contract has an established maximum order threshold. This threshold represents the point where it is advantageous for the ordering office to seek a price reduction. In addition to following the procedures in paragraph (b), above, and before placing an order that exceeds the maximum order threshold, order offices shall:
    1. Review additional Schedule Contractors' catalogs/price lists or use the "GSA Advantage!" on-line shopping service
    2. Based upon the initial evaluation, generally seek price reductions from the Schedule Contractor(s) appearing to provide the best value (considering price and other factors)
    3. After price reductions have been sought, place the order with the Schedule Contractor that provides the best value and results in the lowest overall cost alternative. If further price reductions are not offered, an order may still be placed, if the ordering office determines that it is appropriate.
    (d) Blanket Purchase Agreements (BPAs):
    The establishment of Federal Supply Schedule BPAs is permitted when following the ordering procedures in FAR 8.404. All schedule contracts contain BPA provisions. Ordering offices may use BPAs to establish accounts with Contractors to fill recurring requirements. BPAs should address the frequency of ordering and invoicing, discounts, and delivery locations and times.
    (e) Price Reductions:
    In addition to the circumstances outlined in paragraph (c), above, there may be instances when ordering offices will find it advantageous to request a price reduction. For example, when the ordering office finds a schedule supply or service elsewhere at a lower price or when a BPA is being established to full recurring requirements, requesting a price reduction could be advantageous. The potential volume of orders under these agreements, regardless of the size of the individual order, may offer the ordering office the opportunity to secure greater discounts. Schedule Contractors are not required to pass on to all schedule users a price reduction extended only to an individual agency for a specific order.
    (f) Small Business:
    For orders exceeding the micro-purchase threshold, ordering offices should give preference to the items of small business concerns when two or more items at the same delivered price will satisfy the requirement.
    (g) Documentation:
    Orders should be documented, at a minimum, by identifying the Contractor the item was purchased from, the item purchased, and the amount paid. If an agency requirement in excess of the micro-purchase threshold is defined so as to require a particular brand name, product, or feature of a product peculiar to one manufacturer, thereby precluding consideration of a product manufactured by another company, the ordering office shall include an explanation in the file as to why the particular brand name, product, or feature is essential to satisfy the agency's needs.
  12. Security Requirements:

    In the event security requirements are necessary, the ordering activities may incorporate, in their delivery orders, a security clause in accordance with current laws, regulations, and individual agency policy; however, the burden of administering the security requirements shall be with the ordering agency. If any costs are incurred as a result of the inclusion of security requirements, such costs will not exceed ten percent or $100,000 of the total dollar value of the order, whichever is lesser.

  13. Contract Administration for Ordering Offices:

    Any ordering office, with respect to any one or more delivery orders placed by it under this contract, may exercise the same rights of termination as might the GSA Contracting Officer under provisions of FAR 52.212-4, paragraphs (l) Termination for the Government's Convenience, and (m) Termination for Cause (See C.1).

  14. GSA Advantage!

    The GSA Advantage! is an on-line, interactive electronic information and ordering system that provides on-line access to vendors' schedule prices with ordering information. GSA Advantage! will allow the user to perform various searches across all contracts including, but not limited to:

    Agencies can browse GSA Advantage! by accessing the Internet. The Internet address is http://www.fss.gsa.gov.

  15. Purchase of Incidental, Non-Schedule Items:

    For administrative convenience, open market (non-contract) items may be added to a Federal Supply Schedule Blanket Purchase Agreement (BPA) or an individual order, provided that the items are clearly labeled as such on the order, all applicable regulations have been followed, and price reasonableness has been determined by the ordering activity for the open market (non-contract) items.

  16. Contractor Commitments, Warranties, and Representations:

    The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular] purpose described in this contract.

    BRC provides, at a minimum, a warranty on all non-consumable parts for a period of 90 days from the date that the Government accepts the product.

  17. Overseas Activities:

    Not Applicable.

  18. Year 2000 Warranty - Commercial Supply Items:

    Not Applicable.

  19. Blanket Purchase Agreements (BPAs):

    Federal Acquisition Regulation (FAR) 13.201(a) defines Blanket Purchase Agreements (BPAs) as "a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply." The use of Blanket Purchase Agreements under the Federal Supply Schedule Program is authorized in accordance with FAR 13.202(c) (3), which reads, in part, as follows:

    "BPAs may be established with Federal Supply Schedule Contractors, if not inconsistent with the terms of the applicable schedule contract."

    Federal Supply Schedule contracts contain BPA provisions to enable schedule users to maximize their administrative and purchasing savings. This feature permits schedule users to set up "accounts" with Schedule Contractors to fill recurring requirements. These accounts establish a period for the BPA and generally address issues such as the frequency of ordering and invoicing, authorized callers, discounts, delivery locations and times. Agencies may qualify for the best quantity/volume discounts available under the contract, based on the potential volume of business that may be generated through such an agreement, regardless of the size of the individual orders. In addition, agencies may be able to secure a discount higher than that available in the contract based on the aggregate volume of business possible under a BPA. Finally, Contractors may be open to a progressive type of discounting where the discount would increase once the sales accumulated under the BPA reach certain prescribed levels. Use of a BPA may be particularly useful with the new Maximum Order feature. See the Suggested Format, contained in this Schedule Price List, for customers to consider when using this purchasing tool.

  20. Contractor Team Arrangements:

    Federal Supply Schedule Contractors may use "Contractor Team Arrangements" (see FAR 9.6) to provide solutions when responding to a customer agency's requirements. The policy and procedures outlined in this part will provide more flexibility and allow innovative acquisition methods when using the Federal Supply Schedules. See the additional information regarding Contractor Team Arrangements in this Schedule Price List.

  21. BRC Labor Categories:

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